ARTICLE I

GOVERNANCE

1.  Chapter shall be governed in accordance with these by-laws and the by laws of the National Organization.  Parliamentary procedure will be in accordance with Robert’s Rules of Order.


ARTICLE II

OFFICERS

2.  There shall be elected at each Annual Meeting, by a majority of the voters present, a President, First Vice President, Second Vice President, Secretary, and Treasurer.   Names of Officers elected together with (a) date of election, (b) address, (c) grade and branch of service, and (d) student, government, academic or business connection, if any shall be reported promptly to the Association, with a copy to the Southeast Regional President and the South Carolina State Vice-President.  Length of terms of officers will be two years, with no limit to the number of consecutive terms in office.  Election procedures are specified in Article IV, Section 6 of these by-laws.

2.1 President will:
   
•    Serve as the chief executive officer of the Chapter
•    Carry out the policies established by the Board of Directors
•    Meet all obligations stipulated in the by-laws
•    Conduct all meetings
•    Appoint chairpersons of all standing committees and ad hoc committees as required
•    Serve as a defacto member of the A-35 Committee

2.2 1st Vice President will:
   
•    Perform the duties of the President in his/her absence
•    Serve as the Chapter’s liaison with the civilian transportation community
•    Solicit guest speakers from the civilian sector to meet Chapter goals
•    Serve as a defacto member of the Membership Committee
•    Perform any duties assigned by the President

2.3    2nd Vice President will:
   
•    Perform the duties of the President and 1st Vice President in their absence
•    Serve as the Chapter’s liaison with the military transportation community
•    Solicit guest speakers from the military sector to meet Chapter goals
•    Serve as a defacto member of the Social Committee
•    Perform any duties assigned by the President or 1st Vice President

2.4 The Secretary will:

•    Record and maintain minutes of all official meetings of the Chapter and Board of Directors
•    Send monthly Chapter reports to the Association describing the Chapter’s activities for the month for inclusion Chapter News section of the Defense Transportation Journal
•    Maintain an up-to-date Chapter membership roster
•    Keep a full correspondence file of letters received by and generated by the Chapter
•    Keep the Association informed of all changes of address of the Chapter membership and elections of officers within the Chapter
•    Maintain the Chapter web site by posting current information on a regular basis
•    Maintain a post office box for receiving Chapter correspondence
•    Serve as a defacto member of the Awards Committee
•    Gather and review all award packages to be submitted to the Association by the Awards Committee

2.5 The Treasurer will:

•    Receive and account for all monies paid to the Chapter
•    Authorize and account for all expenditures of the Chapter
•    Render a Treasurer’s Report to the membership at each meeting
•    Serve as a defacto member of the Funds Raising Committee

2.6 The elected officers, all past presidents (if a current member of the Chapter), the SC State Vice President (if a current member of the Chapter) and such additional officers as deemed necessary shall constitute the Board of Directors.  The most recent past President will serve as the Chairman of the Board.  The Board of Directors will:

•    Be responsible to the membership for the proper management of all Chapter affairs
•    Set broad policy goals and direction for the elected Chapter officers
•    Select individuals for nominations for annual awards presented by the Association
•    Meet a minimum of two times annually


ARTICLE III
 
MEETINGS

3.  Membership Meetings:  Monthly membership meetings of the Chapter are preferred.      If a monthly meeting of the general membership is not possible, a minimum of eight membership meetings will be held annually. 
   
3.1. A published agenda will be provided at the monthly meetings and will be the responsibility of the President.  Published minutes and/or a monthly newsletter of chapter events and information will be provided to the membership not later than 1 week prior to the next scheduled meeting and will be the responsibility of the Secretary.

3.2. One of these meetings (normally held in July) will be set aside primarily for strategic planning for the coming year and for the Election of Officers of the Chapter.  At this meeting, regular business may be conducted before hand, but at the conclusion, the floor will be turned over to the Chairman of the Election Committee.  The Chairman will conduct the elections for each of the offices in turn, beginning with the office of President, opening the floor for nominations for each office prior to each vote.   All ties will be voted on a second time.  Should there be a second tie, the outgoing Officers of the Chapter shall vote and break the tie. 

3.3. Should the Election Committee desire to nominate an entire slate of officers for vote, there must be a motion and a second from the floor to close the nominations.

3.4. A quorum is required to conduct any official business such as voting on expenditures or changes in procedures.  A quorum is achieved when at least the president or one of the vice presidents and any two other officers is present with at least twenty (20) percent of the members on hand.

3.5 Appointed committees meet at the discretion of the appointed chairperson.


ARTICLE IV

COMMITTEES

4.  The following standing committees will report committee activity monthly:

•    Membership Committee (1st V.P. defacto member)
•    Social Committee (2nd V.P. defacto member)
•    Fund Raising Committee (Treasurer defacto member)
•    Scholarship/Awards Committee (Secretary defacto member)
•    A-35 Committee (President defacto member)

4.1 Membership Committee will:

•    Contact all members with expiring membership at least 30 days prior to expiration
•    Recognize new members and guests at each meeting
•    Work with the A-35 Committee on programs to attract young professional transporters
•    Conduct an annual membership drive, striving to increase participation by the four military services, local transportation agencies and civilian transporters

4.2 Social Committee will:

•    Plan and coordinate at least two social events annually
•    Work with the A-35 Committee on programs designed for young professional transporters
•    Ensure notification of members to encourage participation in NDTA social events
•    Develop joint social programs with other transportation clubs to stimulate interaction and networking with other transportation agencies
•    Submit a budget to the elected officers annually to fund social events

4.3 Fund Raising Committee will:

•    Conduct at least one major fund raiser (Scholarship Golf Tournament) annually ($2000 or greater target) to fund $1000.00 in scholarship awards plus Chapter operating capital
•    Ensure club treasury maintains a $500 minimum balance at all times
•    Develop programs for generating and raffling door prizes at monthly meetings to provide additional monies and motivate attendance at regular meetings

4.4 Scholarship/Awards Committee will:

•    Develop and administer a merit scholarship program similar to the Associations
•    Ensure advertisement of scholarships through the National Transportation Week, Inc. annual program
•    Provide a member to serve on the NTW Planning Committee
•    Identify scholarship recipients to the membership
•    Establish criteria for any local awards and review eligibility for other awards as appropriate
•    Select recipients of locally established awards
•    Nominate individuals for National NDTA Awards
•    Draft packages of individuals selected by the Board of Directors for nomination to the Association
•    Draft a recommendation annually for the International Chapter of the Year and A-35 Chapter of the Year for submission to the Association
•    Ensure annual NDTA award packages are submitted to the Association by due dates

4.5    The A-35 Committee will:

•    Develop programs designed to stimulate young professional transporters
•    Work with the Social Committee on social programs for those 35 and younger
•    Work with the Membership Committee on programs to attract those 35 and younger
•    Work with the Awards Committee on the A-35 Chapter of the Year Award package
•    Submit a budget to the elected officers annually to fund A-35 events

4.6 Ad Hoc Committees will be appointed by the President or Board of Directors as required for such activities as elections, by-laws revisions, special projects, etc.


4.6.1. The President will appoint an Election Committee bi-annually to serve on a recurring ad hoc committee.  The Election Committee will:

•    Solicit volunteers for the offices named in Article II of these by laws
•    Serve as the nominating committee for the club by preparing ballots listing the committee’s nominees for office and space for nominees from the floor. 
•    At the Bi-Annual meeting, conduct the election of officers, one office at a time.  Election will begin with the office of President.  Nominations from the floor will be allowed at the pleasure of the membership.  If there is a motion and a second from the floor to accept the slate of officers presented by the membership committee, the committee can dispense with elections one at a time and a vote can be taken on the entire slate as presented.

4.6.2    The President will appoint one member to serve on the annual NTW Planning Committee.  That member will:

•    Represent the Chapter at all meetings leading up to the annual NTW Banquet
•    Ensure the Chapter’s scholarship monies are properly awarded
•    Serve at the will of the Chairman of the NTW Planning Committee
•    Promote and advertise National Transportation Week within the Chapter



ARTICLE V

FUNDS

5. Expenditure of Chapter funds may be made by the majority approval of the elected officers for amounts not exceeding $100.00 per month aggregate.  Larger expenditures must be approved by the membership.

5.1 Treasury account will be audited by the Fund Raising Committee annually, and prior to transfer of treasurer responsibilities.  Account status will be reported by the treasurer at each monthly meeting.


ARTICLE VI

SCHOLARSHIP AND AWARD PROGRAM

6. The Chapter shall sponsor an annual merit scholarship program to foster interests in the field of transportation management and to provide financial assistance to members of the Chapter and their dependents.

6.1 To be eligible, applicants must be a member of the Chapter, a financial dependent of a member of the chapter or sponsored in writing by a member of the Chapter or meet the eligibility criteria of the National Transportation Week, Inc. scholarship program.

6.2 Award of the scholarship may be made through a selection process developed by the Scholarship/Award Committee and approved by the Board of Directors or through the National Transportation Week Scholarship Inc, Program’s Scholarship Committee’s selection process.

6.3 Funds permitting, the Chapter may also sponsor a purely internal financial assistance reward program to provide financial aid to members in good standing only on a case by case basis.  Members may petition the Chapter for financial aid to cover the registration costs of certain transportation related courses, professional development seminars, conferences or workshops in the field of transportation management (examples would be the College of Charleston’s Global Logistics and Transportation Program, the South Carolina International Trade Conference and the NDTA Forum and Exposition).

6.3.1 Financial aid provided would be funded only to the “matching funds” level and not exceed $200 per individual per calendar year, i.e. the individual petitioning must fund as a minimum fifty (50%) of the costs of registration of the class, seminar, conference or workshop.  Members who were awarded a scholarship from the NDTA (or through the NTW) would be ineligible in that calendar year.

6.3.2 The Scholarship/Awards Committee will receive and review the applications for financial aid and make recommendations to the membership for approval at a regular meeting.  Consideration for awards will be based on:

•    Service to the Chapter, State or National level of the NDTA
•    Service as a Chapter officer
•    Service as a Committee chairman or member
•    Recruiting
•    Attendance and participation at regular meetings
•    Community Service


ARTICLE VII

AMENDMENTS/CHANGES

7. These by-laws may be amended or changed by a three fourths (¾) majority of members voting at any meeting, provided that official notice of the meeting shall have contained a statement of the particular amendment to be considered.